Kitchener-Waterloo based · Serving real estate teams and brokerages across Canada.
Your brokerage sends a production report. Your bookkeeper sends a profit and loss. The two have never been compared, and neither of them was built to answer what a deal is worth to you.
We keep the books for real estate teams and brokerages on a chart of accounts designed around splits and deal sides, closed monthly, and reconciled to the production reports your brokerage already produces.
Most charts of accounts are built for a business that sells a product or bills for time. A real estate team does neither. Money arrives in one lump per deal, most of it belongs to someone else the moment it lands, and what stays behind depends on the side of the deal, the agent, the split, and whether that agent has capped.
Put that through a generic chart of accounts and agent commissions, referral fees, brokerage charges and team leader production end up wherever there is room. The statements balance. They just cannot tell you anything you would act on.
This is not a bookkeeping failure. It is a design problem, and it has to be fixed at the chart of accounts before anything downstream is worth reading.
Almost every set of books in this industry is reconciled to one thing: the bank statement. That proves the cash moved. It does not prove the deals are all there, that the commissions were calculated correctly, or that what your brokerage reported matches what you recorded.
Every month we take the production report from your brokerage, deal by deal, and reconcile it against the books. Sides, volume, gross commission, deductions, splits. To the penny.
That reconciliation is the reason the reporting downstream can be trusted. Without it, every number in a CFO report is an estimate wearing a suit.
Books that are updated once a quarter, or worse, once at year end, can only tell you what already happened. By the time you see a problem, three more months of it have happened too.
We close every month. Bank and credit card reconciliations, production reconciliation, payroll, HST, and a reviewed set of statements. The month is finished and signed off, not left open until someone needs it.
A chart of accounts built around splits, deal sides, referral fees and brokerage charges. Your accounting file rebuilt or migrated, bank feeds connected, receipt capture running, and prior periods cleaned up to a point you can trust.
Sales and expenses recorded, bank and credit card accounts reconciled, brokerage production reconciled to the books, and a reviewed profit and loss and balance sheet every month.
Staff on payroll, agents on splits, contractors on invoices. Remittances, T4s and T4As handled on schedule. You approve, we run it.
HST returns and instalments filed on time. CRA account reconciliations, and correspondence handled by us rather than forwarded to you.
The same firm that keeps the books files your corporate return and signs the financial statements your lender asks for. No handoff, no reconciling one firm’s numbers against another’s.
| 1 |
We look at what is thereYour last 12 months, your brokerage production reports and your current file. You get a written picture of where things actually stand, and a fixed price, before any work starts. |
| 2 |
We rebuild the chart of accountsAround how your team actually operates. Splits, sides, referral fees, brokerage charges, and your own production kept separate from everyone else’s. |
| 3 |
We clean the historyBack to a point you can rely on. If earlier years need work, that is quoted separately and you see the number first. |
| 4 |
The rhythm startsMonthly close, monthly production reconciliation, and reporting that arrives without you asking for it. |
Usually yes. The chart of accounts gets rebuilt around splits and deal sides, and the books have to reconcile to your brokerage production every month. That is difficult to run across two firms. We will be straight with you about it on the call.
QuickBooks Online for the books, with receipt capture and payroll connected to it. If you are already on it, we work in your file. If you are on something else, we will tell you whether moving is worth it or not.
It is common and it is fixable. Catch-up work is quoted separately from the monthly fee, by year, so you are not paying for it forever. You see the number before we start.
Both. Brokerages bring multi-entity structures, desk fee arrangements and higher transaction volume, which changes the scope but not the approach.
Our office is in Kitchener and we work with teams and brokerages across Canada. Everything runs through a secure portal, so where you are does not change how the work gets done.
A fixed monthly fee, set by team size and entity count rather than by hours. You get a range in writing within four hours of your first call. See how our pricing works.
A 25 minute call. Tell us how the team is structured and where your numbers come from, and we will tell you what we would look at first.